Most operators price a yard once, by feel, and never check it again. The yard that takes twice as long as it looks, or the one across town, quietly eats the margin the easy ones make. Profit by property shows you which is which.
1 Open the report
Go to Reports. Profit by property sits under the revenue report and uses the same date range, so set the range to the stretch you care about, a month or the whole season.
Owners, admins, bookkeepers and office staff can see it. Field workers cannot.
2 Tell it what a crew-hour costs you
The box asks What does one crew-hour cost you? That is wages, truck, fuel and equipment for one hour of a crew working. Enter a dollar amount and Save cost.
Not sure? Click Help me figure this out. Fill in the workers on the crew, hourly pay, payroll tax and workers comp, your monthly truck payment and insurance, fuel, equipment and repairs, and the crew hours you work in a month, and it works the number out. Click Use to put it in the box.
Only an owner or admin can set the cost. Until somebody does, the report shows what each yard earns per hour but not the profit.
3 Read the table
Each row is a property:
- Visits, with how many of them were timed underneath, for example 18 of 23 timed
- Avg min, the average time on site
- Earned/hr, what that yard pays you per hour on site
- Profit/hr, earned per hour minus your crew-hour cost, in red when the yard loses money
The list is sorted worst first, so the yards to look at are at the top. Click a property to see each visit under it: the date, the worker, the minutes, the price and the dollars per hour.
4 Where the time comes from
The minutes come from your crew tapping Start and Complete on the job in the Worker app. A visit nobody timed is left out of the math and counted, so you always see how much of the picture is real. ClippingCash does not fill in a missing visit with the scheduled estimate, because that would show you the plan instead of what happened.
If the report says No timed visits yet, that is the fix: get the crew tapping Start when they pull up and Complete when they leave.
A visit billed under a fixed monthly plan may not carry its own price, so it can show no rate. Those sort to the bottom.
5 What to do with it
A yard in red is not automatically a customer to drop. Look at why first. A slow first visit after a long gap, a new worker, or one big cleanup can drag a small sample down. If it stays red across a season, that is the yard to re-price at renewal, move to a different day so it sits on a tighter route, or let go.