The gap between finishing work and billing for it is where small lawn businesses lose money. Automation closes it: the job gets completed on a phone in the field and the invoice exists before the truck has left the street.
1 Auto-generate invoices
Auto-generate Invoices automatically generates invoices when jobs are completed.
Turn this on. It is the single highest-value automation in ClippingCash, because “I’ll invoice that later” is how unbilled work happens, and unbilled work is money you did the labour for and never collected.
2 Auto-send emails
Auto-send Emails automatically sends invoice emails after generation. This requires Tier 2 or higher.
Generation and sending are separate on purpose, and that separation is useful. With generation on and sending off, invoices are created for you but wait for a glance before going out. That is a reasonable setup while you are building trust in your pricing.
Once you are confident, turn sending on. Every day between completing work and the customer seeing the bill is a day you are financing their lawn care for free.
3 Consolidate daily emails
Consolidate Daily Emails groups the day’s emails together instead of sending each one separately.
Turn this on if you serve customers with several properties, or commercial clients where one person receives many invoices. Six separate emails in an afternoon reads as spam. One email with six invoices reads as a supplier who has their act together.
4 Retry behaviour
Two settings control what happens when invoice generation fails:
- Retry delay, the delay between retry attempts, which accepts 5 to 120 minutes
- Max retry attempts
The defaults are sensible and there is rarely a reason to touch them. Failures here are usually transient, and retrying is what makes them invisible to you.
5 Watch the queue
The page shows pending invoice generations and their state. There is also an action to trigger immediate processing of pending invoice generations, which asks for confirmation first.
Use it when you have just completed a batch of jobs and want the invoices now rather than at the next scheduled run. Do not use it as a habit; if you are reaching for it daily, something upstream is not running as it should.
A configuration that works
For most operators:
- Auto-generate Invoices: on
- Auto-send Emails: on, once you trust your pricing, and on the required tier
- Consolidate Daily Emails: on if any customer receives multiple invoices
- Retry settings: leave them alone
Combined with a short send delay and a payment link from the invoice delivery settings, that gets you invoiced same day with a window to catch mistakes.